Constitution of the
Article
I: Name
Section 1: The name of the organization
shall be the Capitol City Table Tennis Club.
Article
II: Purpose
Section 1: To promote
table tennis as a sport and recreational activity in
Section 2: To provide
a venue where table tennis players of all skill levels can play on a regular
basis in a safe and friendly environment.
Section 3: To provide
an opportunity for table tennis players to compete and increase their skill
level.
Article
III: Membership
Section 1: Membership
shall be open to everyone, irrespective of age, race, culture, gender or
capability.
Section 2: A member
shall be defined as an individual who has requested membership, has given their
name and contact information to the club Secretary.
Section 3: Every
member has equal rights
Section 4: Every
member has the right to vote and to run for a club office.
Article
IV: Club Ethics
Section 1: Code of
Conduct: A code of conduct will be enforced during all meetings to ensure the
Club meets the most basic ethical standards. Officers, members, guests, and
visitors attending the playing/practices sessions, Admin meetings, or any other
Club events, are strongly encouraged to treat their peers with dignity and
respect.
Section 2: The Golden
Rule: Treat others as you would treat yourself in the same exact situation.
Violent, offensive, rude, blatant, flagrant, acts and/or remarks, will not be
tolerated.
Section 3: Non
Discrimination Policy: The Club will not tolerate acts of discrimination or
discriminatory remarks made on the basis of national origin, financial, social
status, religion, race, ethnicity, color, sex, sexual orientation, disability,
handicap, speech impediment, or a non-local accent.
Article
V: Playing Fees
Section 1: The per
session fee for any member shall be one dollar.
Section 2: There will
be no per session fee for a visitor’s first two visits.
Section 3: A yearly
individual membership of $40 is available to non-student members. This fee entitles the member to participate
in the weekly playing sessions without cost for a year from the date of
payment. This fee may also apply towards
the cost of special events held by the club during the year.
Section 4: A yearly
individual membership of $20 is available to student members. A student is an individual under the age of
21 that is attending school full time. This fee entitles a student member to
participate in the weekly playing sessions without cost for a year from the
date of payment. This fee may also apply
towards the cost of special events held by the club during the year.
Section 5: A yearly
family membership of $60 is available.
This fee entitles any member of the members family to participate in the
weekly playing sessions without cost for a year from the date of payment. This fee may also be apply towards the cost
of special events held by the club during the year.
Section 6: The revenue
from playing fees will be used to for club purposes only. Valid expenditures include, but are not
limited to: the maintenance and purchase of table tennis equipment for the club
(ie. tables, nets, balls), facility rental fees, costs associated with club
sponsored events.
Section 7: The club’s fee structure s is dependent on the amount
of rent the club must pay for playing space.
The current fee structure is based on the club not having to pay any
rent.
Article
VI: Meetings
Section l: Playing
sessions are scheduled weekly on either Friday
Section 2: A regular
adminstrative meeting will be held monthly during the third playing session of
each month. This meeting is for the discussion, planning, and voting on club
issues and events. It will be held before the playing session.
Section 3: Special
administrative meetings may be held with 24 hour notification of club members
by e-mail and/or phone and the posting of a notice on the club’s website.
Section 4: Club
members can propose issues during the administartive meeting, but are
encouraged to communicate the issue prior to the meeting by sending an e-mail
to the secretary at ccttc@ccttc.net.
Section 5: An official
vote at any regular or special administrative meeting requires at least five
(5) members, two of which must be officers.
Section 6: Any actions
regarding club activity or club property must be voted on and approved at an
administrative meeting. Approval
requires a simple majority.
Article
VII: Officers
Section 1: The officer
positions are President, Treasurer, Secretary, and Special Events
Chairman.
Section 2: Only
members in good standing can be elected to fill an officer postion.
Section 3: It is the
responsibility of the officers to serve in the interests of the club’s members.
To do this, they control and coordinate all of the Club’s activities, by-laws,
and Web Site with the consent of the members.
Section 4: The term of
office for all officers will be one year.
Elections will be held each year in October during the regular
administrative meeting.
Section 5: Officers
should attend at least two playing sessions per month and at least one regular
administrative meeting per quarter.
Section 6: The duties
of the President shall be:
a. To ensure the club operates according to
the club constitution.
b. To represent the club in dealings with
other business organizations.
c. To lead the regular monthly administrative
meetings.
d. To ensure that decisions voted on by the
club are followed.
e. To assist other officers when needed.
Section 7: The duties of the Treasurer
shall be:
a. To manage the club bank account.
b. To collect and deposit playing fees into
the club bank account.
c. To pay expenditures approved by the club.
d. To provide a finance report (account
balance) at each administrative meeting.
Section 8: The duties of the Secretary shall be:
a. To maintain club membership information
and other paperwork including the Constitution.
b. To diseminate club information to club
members by phone, e-mail or letter.
c. To record and report the minutes of
administrative meetings.
d. To maintain the club website on www.ccttc.net.
e. To monitor and respond to e-mails sent to
the club at ccttc@ccttc.net.
Section 9: The duties of the Special Events Coordinator shall
be:
a. To concieve and organize special events
that promote the purposes of the club stated in Article II.
Article
VIII: Amendments
Section 1: All amendments to the Constitution must be
approved by official vote at a regular club administrative meeting. Approval requires a simple majority
only.
Section 2: Proposed amendments must be made available to club
member two weeks before a vote.
Section 3: A log of the amendments shall be kept in this
section. The log shall include a
description of the change, the date the change was approved, the date the
change was made and who made the change.
|
Description |
Approval
Date |
Change
Date |
Who |
|
Changed Article 5 to lower and simplify the
club’s fee structure. |
|
|
Scott Kaysen |
|
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