Constitution of the
Article I: Name
Section 1: The name of the organization shall be the
Capitol City Table Tennis Club.
Article II: Purpose
Section 1: To promote table tennis as a
sport and recreational activity in
Section 2: To provide a venue where
table tennis players of all skill levels can play on a regular basis in a safe
and friendly environment.
Section 3: To provide an opportunity
for table tennis players to compete and increase their skill level.
Article III:
Membership
Section 1: Membership shall be open to
everyone, irrespective of age, race, culture, gender or capability.
Section 2: A member shall be defined as
an individual who has requested membership, has given their name and contact
information to the club Secretary.
Section 3: Every member has equal
rights
Section 4: Every member has the right
to vote and to run for a club office.
Article IV: Club
Ethics
Section 1: Code of Conduct: A code of
conduct will be enforced during all meetings to ensure the Club meets the most
basic ethical standards. Officers, members, guests, and visitors attending the
playing/practices sessions, Admin meetings, or any other Club events, are
strongly encouraged to treat their peers with dignity and respect.
Section 2: The Golden Rule: Treat
others as you would treat yourself in the same exact situation. Violent,
offensive, rude, blatant, flagrant, acts and/or remarks, will not be tolerated.
Section 3: Non Discrimination Policy:
The Club will not tolerate acts of discrimination or discriminatory remarks
made on the basis of national origin, financial, social status, religion, race,
ethnicity, color, sex, sexual orientation, disability, handicap, speech
impediment, or a non-local accent.
Article V:
Playing Fees
Section 1: The per session fee for a
non-student member shall be two dollars.
Section 2: The per session fee for a
student member shall be one dollar. A
student is an individual under the age of 21 that is attending school full
time.
Section 3: There will be no per session
fee for a visitor’s first two visits.
Section 4: The per session fee for a
non-member shall be five dollars.
Section 5: A yearly individual
membership of $60 is available to non-student members. This fee entitles the member to participate
in the weekly playing sessions without cost for a year from the date of
payment. This fee may also apply towards
the cost of special events held by the club during the year.
Section 6: A yearly individual
membership of $30 is available to student members. This fee entitles a student member to
participate in the weekly playing sessions without cost for a year from the
date of payment. This fee may also apply
towards the cost of special events held by the club during the year.
Section 5: A yearly family membership
of $90 is available. This fee entitles
any member of the members family to participate in the weekly playing sessions
without cost for a year from the date of payment. This fee may also be apply towards the cost
of special events held by the club during the year.
Section 7: The revenue from playing
fees will be used to for club purposes only.
Valid expenditures include, but are not limited to: the maintenance and
purchase of table tennis equipment for the club (ie. tables, nets, balls),
facility rental fees, costs associated with club sponsored events.
Article VI:
Meetings
Section l: Playing sessions are scheduled
weekly on either Friday
Section 2: A regular adminstrative
meeting will be held monthly during the third playing session of each month.
This meeting is for the discussion, planning, and voting on club issues and
events. It will be held before the playing session.
Section 3: Special administrative
meetings may be held with 24 hour notification of club members by e-mail and/or
phone and the posting of a notice on the club’s website.
Section 4: Club members can propose
issues during the administartive meeting, but are encouraged to communicate the
issue prior to the meeting by sending an e-mail to the secretary at ccttc@ccttc.net.
Section 5: An official vote at any regular
or special administrative meeting requires at least five (5) members, two of
which must be officers.
Section 6: Any actions regarding club
activity or club property must be voted on and approved at an administrative
meeting. Approval requires a simple
majority.
Article VII:
Officers
Section 1: The officer positions are President,
Treasurer, Secretary, and Special Events Chairman.
Section 2: Only members in good
standing can be elected to fill an officer postion.
Section 3: It is the responsibility of
the officers to serve in the interests of the club’s members. To do this, they
control and coordinate all of the Club’s activities, by-laws, and Web Site with
the consent of the members.
Section 4: The term of office for all
officers will be one year. Elections
will be held each year in October during the regular administrative meeting.
Section 5: Officers should attend at
least two playing sessions per month and at least one regular administrative
meeting per quarter.
Section 6: The duties of the President shall
be:
a.
To ensure the club
operates according to the club constitution.
b.
To represent the club
in dealings with other business organizations.
c.
To lead the regular monthly
administrative meetings.
d.
To ensure that
decisions voted on by the club are followed.
e.
To assist other
officers when needed.
Section 7: The duties of the Treasurer shall be:
a.
To manage the club
bank account.
b.
To collect and deposit
playing fees into the club bank account.
c.
To pay expenditures
approved by the club.
d.
To provide a finance
report (account balance) at each administrative meeting.
Section
8: The duties of the Secretary shall be:
a.
To maintain club
membership information and other paperwork including the Constitution.
b.
To diseminate club
information to club members by phone, e-mail or letter.
c.
To record and report
the minutes of administrative meetings.
d.
To maintain the club
website on www.ccttc.net.
e.
To monitor and respond
to e-mails sent to the club at ccttc@ccttc.net.
Section
9: The duties of the Special Events Coordinator shall be:
a.
To concieve and
organize special events that promote the purposes of the club stated in Article
II.
Article VIII:
Amendments
Section
1: All amendments to the Constitution must be approved by official vote at a
regular club administrative meeting.
Approval requires a simple majority only.
Section
2: Proposed amendments must be made available to club member two weeks before a
vote.
Section
3: A log of the amendments shall be kept in this section. The log shall include a description of the
change, the date the change was approved, the date the change was made and who
made the change.
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Change Date |
Who |
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